The following guidelines are given to ICTM National/Regional Representatives and ICTM Study Group Chairs to facilitate the publication of their submissions in the Bulletin of the ICTM.
1. General Guidelines
- Write your submissions (reports, announcements, calls for participation, etc.) in English, and italicize any foreign terms (and/or translate, if appropriate).
- Limit your submissions for the Announcements and Reports sections to a maximum of 1,500 words (including bibliographical citations).
- Please include at least one image to illustrate your submissions. You are welcome to send more images, but it may not be possible to include them all. However, all images will be uploaded to the ICTM Online Picture Gallery in due course.
- When formatting bibliographic citations, please adhere to either the Chicago Manual of Style or the Turabian Citation Guide.
- Do not submit scholarly articles to the Bulletin, but do consider submitting them to the Yearbook for Traditional Music.
- Only Chairs of ICTM Study Groups and ICTM National/Regional Representatives (e.g., appointed Liaison Officers and/or Chairs of National Committees) are eligible to submit materials to the Bulletin.
Submissions to the Bulletin will be generally distributed between three sections: Announcements, Reports, and Featured Publications by ICTM Members.
2. Guidelines for Announcements
- The Announcements section of the Bulletin is reserved for upcoming events (i.e., occurring after the Bulletin's publication date). Calls for participation, preliminary symposium programmes, and other news about future events belong here. All types of ICTM-related announcements are also welcome at the ICTM mailing list.
- This section is further divided in two subsections: Announcements – ICTM and Announcements – Related Organisations. As the Bulletin is primarily a means for communicating ICTM information, the inclusion of announcements from other organisations will only be considered if time and space allow it.
- Please note that announcements having deadlines occurring before the Bulletin's publication date will not be accepted.
- To maximize visibility online, calls for participation, preliminary programmes, and other announcements will be abridged and linked to their respective full versions online.
- Submissions for this section should be written in either the third person (‘The Study Group welcomes…’) or first person plural (‘We invite all participants...’).
3. Guidelines for Reports
- The Reports section of the Bulletin is reserved for information about events that have already taken place (and more specifically, taken place since the previous report). Reports on symposia from Study Groups, activity reports from National/Regional Representatives, minutes of past meetings, results from Study Group elections, and any other type of reporting of events which happened in the past belong here.
- This section is further divided in three subsections: Reports from ICTM National and Regional Representatives, Reports from ICTM Study Groups, and Other Reports. The last of these subsections is reserved for reports written by ICTM members serving in international bodies with which the Council has special relationships and/or interests, such as UNESCO and RILM.
- Reports from National and Regional Representatives should focus on events from the fields of ethnomusicology and/or ethnochoreology within a particular country or region that have occurred since the last report. They should not list the activities of a single institution or individual. Likewise, Study Group reports should relate the activities of the Study Group as a whole, not list members’ activities that are unrelated to the Study Group.
- National and Regional Representatives should submit their reports at least once every three years, but not more often than once a year.
- All reports included in the Bulletin have a byline (e.g., 'by John Doe, Chair of National Committee') and a photo of the author. Please include this photo with your report.
- Submissions for this section should be written in the third person (‘In April, the National Committee met …’).
4. Guidelines for Featured Publications by ICTM Members
This section is reserved for monographs or edited volumes by ICTM members only. In order to be included in this section, submissions should include:
- Full name of author(s)
- Full title of publication in the language of publication or transliterated
- A short blurb in English (1-2 paragraphs) describing the publication
- Cover image in JPEG format
- Publisher, city, and year of publication
- Format (e.g., paperback, hardback, electronic download), number of pages, and features (photos, transcriptions, DVDs, etc.)
- Price (if applicable)
- Direct hyperlink to purchase/download page (preferred), or e-mail address of publisher/editor.
According to the guidelines listed above, if you would like to submit a call for participation, a country report, and two featured publications, please divide your submission accordingly (e.g., with page breaks, subtitles, or any other dividers).
All submissions should be sent via e-mail to the Editor (email@example.com), in any of the following formats: Apple Pages, Microsoft Word, Rich Text Format (RTF), OpenOffice.org (ODT).
The submission deadlines are
- 15 December for the January issue
- 15 March for the April issue, and
- 15 September for the October issue.
First revision: 18 August 2013. Latest revision: 9 February 2016.