Held online on 26 September 2023.

Chair: Carlos Yoder, ICTMD Executive Secretary.

In attendance (Study Group representatives): Applied Ethnomusicology (Huib Schippers); Audiovisual Ethnomusicology (Leonardo d’Amico); Ethnochoreology (Placida Staro); Global History of Music (Kanykei Mukhtarova); Indigenous Music and Dance (Yuh-Fen Tseng); Mediterranean Music Studies (Vanessa Paloma Elbaz); Music and Dance in Latin America and the Caribbean (Javier Silvestrini); Music and Dance of Oceania (Georgia Curran); Music and Minorities (Svanibor Pettan, Hande Sağlam); Music in the Arab World (Anas Ghrab); Music of the Turkic-speaking World (Galina Sychenko); Musical Instruments (Gisa Jähnichen, Chinthaka Meddegoda); Performing Arts of Southeast Asia (Made Mantle Hood); Sacred and Spiritual Sounds and Practices (Irene Markoff, Daniel Avorgbedor); Sources and Archives for Music and Sound Studies (Gerda Lechleitner, Miguel García). Also attending: Lee Tong Soon (Secretary General); Pettan also attending in his capacity as Chair of the Executive Board Committee for Study Groups.

The meeting followed the attached agenda. 

1. Opening of meeting and introduction of the agenda

1. Yoder opened the meeting at 13:03 (UTC), welcoming all Study Group authorities. 

2. Brief self-introductions by each representative

2. Attendees introduced themselves and their represented Study Groups. The total number of represented Study Groups was 14.

3. The Council’s new name

3. Yoder summarised the events which had resulted in the recent adoption of a new name for the Council, the International Council for Traditions of Music and Dance, and the possible repercussions in the names of Study Groups. 

4. Study Group shared calendar

4. Yoder summarised the agreements reached during the previous Salon regarding the usage of the Study Group shared calendar, available at https://ictmd.org/calendar-ictm-events. 
5. Jähnichen lamented that the shared calendar was powered by Google, a company whose services are not available in China, where she resides. She called for abandoning using the  calendar, and returning to how scheduling conflicts were managed in previous years (i.e., by Study Group authorities advising each other about already-booked symposium times).
6. Yoder pointed out that the shared calendar was established in 2012 as a tool to better address symposium scheduling conflicts, because Study Group authorities were not circulating their schedules in advance. Yoder considered that the shared calendar was working well, as the number of active Study Groups was now 27 (an all-time record in the history of the Council), and that only one such scheduling conflict had occurred in recent memory.

5. Statutes and Assembly of Study Groups Chairs

7. Yoder summarised the agreements reached during the previous Salon regarding the possibility of holding the Assembly of Study Group Chairs more frequently, and how the Statutes would need to be amended accordingly.

6. Roundtable discussion

8. Yoder opened the floor for discussion of any topics which might interest the participants. 
9. Markoff asked about applying to the 2024 Study Group Allowance, and Yoder directed her to the relevant application form.
10. d’Amico enquired whether symposia held in 2025 would qualify for the Allowance. Yoder replied that unfortunately that would not be possible, for many operational and financial reasons. 
11. Pettan asked whether a new logo for the Council, that would reflect its new name, would be ready to be used for the materials of the upcoming symposium of the Study Group on Music and Minorities, to be held in early December. Yoder replied that a few drafts have been received by the Internet Presence EB Committee, but that a concrete recommendation for a new logo had not yet been selected to be sent to the Executive Board for approval. 
12. Elbaz enquired whether the Secretariat had guidelines/templates of Study Group Bylaws. Yoder replied in the negative, adding that only a few Study Groups had established bylaws, listing them on their respective websites. He promised to circulate via the Study Groups mailing list a few example bylaws for the benefit of all Study Group authorities. 
13. Markoff asked whether templates for Study Group pages could be made available by the Secretariat, to help standardise the look and feel of Study Group pages, and make their management easier for website administrators. Yoder replied that due to the limitations of the platform powering the ICTMD website (Drupal), he had not been able to create and implement those templates. Following a brief discussion about the topic, it was agreed to explore the topic and perhaps create a small committee to lead the effort. 
14. Markoff asked the floor whether Facebook pages had been working effectively for Study Groups.
15. Schippers replied that the Facebook page of Applied Ethnomusicology worked "quite well," and so did Staro in regards to Ethnochoreology's Facebook page and Facebook group. However, Staro considered that their mailing list worked better in reaching out to their members.
16. Hood explained that Performing Arts of Southeast Asia used its Facebook group to engage with their membership and encourage members to post information related to the activities of the Study Group.
17. Curran shared that the Facebook page of Music and Dance of Oceania worked well as an additional way to communicate with its members, but not so much for circulating official announcements.

7. Any other business

18. No other business was recorded.

8. Adjournment

19. The meeting was adjourned at 13:57 (UTC)